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VoteRiders Arizona Voter ID Coalition Coordinator

OVERVIEW

VoteRiders is a nonpartisan 501(c)(3) nonprofit, focused on voter ID education and assistance. We work nationwide and in key states to raise awareness of voter ID laws, make sure voters know what ID they need to vote in their state, and provide help if they need it. Our programs identify, educate and help voters in need of voter ID assistance so they can vote with confidence, knowing they cannot be turned away.

We are seeking an Arizona Voter ID Coalition Coordinator to lead VoteRiders’ outreach in the state and grow our impact there ahead of the 2022 midterm elections and beyond. This individual will work closely with VoteRiders’ National Outreach Director, our National Voter ID Clinics Director, and our Chief Executive Officer/Executive Director in planning and executing the Arizona outreach program. The Arizona Voter ID Coalition Coordinator will be the main contact with state-based partners in Arizona, including voter engagement organizations as well as direct service providers that serve communities disproportionately impacted by voter ID laws.

This position, available ASAP, must be based in Arizona. This position is confirmed through the end of calendar year 2022 with possibility for extension. The Arizona Voter ID Coalition Coordinator reports to our National Outreach Director.

COMPENSATION

This is a full-time position with an annual salary of $60,000/year, as well as healthcare benefits, paid sick leave, and paid time off per the policies outlined in VoteRiders’ Employee Handbook.

PRIMARY RESPONSIBILITIES

60% Partner Outreach and Relationship Management

With the National Outreach Director, develop a state-specific strategic plan for partner outreach and support
Building on previous VoteRiders work in Arizona: identify, establish, and maintain meaningful partnerships with a diverse range of local organizations to support voter ID outreach and assistance, including voter engagement groups and direct service providers
Strengthen and support a coalition of organizations statewide to incorporate VoteRiders’ tools and services into their work
Craft and execute plans for Arizona partners to incorporate voter ID outreach, education, and assistance into their programs, including referrals of voters with ID issues to VoteRiders
Work with partner organizations to provide voter ID education, support and training as needed, implement programming, and track results
Build the capacity of partner organizations and their staff/volunteers to provide voters with the ID information and assistance they need

30% Voter and Volunteer Engagement

Proactively offer as well as respond to voter ID information and assistance needs of Arizona voters, including directly assisting Arizona voters to obtain their state ID
Assist in the recruitment, training, and oversight of a diverse group of VoteRiders volunteers who can support VoteRiders activities in the state and virtually, including through the implementation of Voter ID Clinics

10% Reporting

Maintain and regularly update the portions of the voter-intake and partner-outreach database concerning Arizona
Complete weekly Arizona outreach reports, ensuring timely and comprehensive reporting on established program metrics of success
Track and reconcile expenses associated with the organization of program activities, Voter ID Clinics, and voter ID assistance
Document stories, visually and otherwise, of voters assisted, including the steps taken to obtain an acceptable ID and capturing impact stories for posting on social and digital media as well as through traditional media
Other special projects as needed, including assisting with overall organizational efforts and priorities on an ad-hoc basis

QUALIFICATIONS

Required

Lives in (or willing to relocate to) Arizona (relocation funds are not included)
At least three years’ experience in similar role, including community organizing experience
Ability to build strong and sustainable collaborative relationships that achieve actionable results
Exceptional interpersonal skills, motivation, and entrepreneurial spirit
Demonstrated ability to manage details, resourcefully solve problems and follow through with minimum direct supervision
Excellent written, verbal and interpersonal communications skills; strong communicator, precise, compelling and diplomatic
Experience and ability to work with diverse and at-risk communities
Regular and reliable access to a computer, internet signal, and cellphone
Strong computer skills, including Microsoft Suite and Google Suite with aptitude to learn new software and systems
Willing to travel within Arizona with access to reliable transportation, either public transport or a personal vehicle with active license and insurance

Preferred/Plus

Spanish language skills
Experience with VAN
Existing relationships with Wisconsin democracy, direct service, and/or community organizations
Experience working within the political arena combined with experience at another not-for-profit organization
Experience with digital storytelling methods

EQUAL EMPLOYMENT OPPORTUNITY POLICY

VoteRiders is committed to diversity among its staff. VoteRiders is an equal opportunity employer. All employment decisions at VoteRiders are based on our mission and program needs, job requirements and individual qualifications, without regard to age, race, color, national origin, religion, sex, sexual orientation, disability, or any other legally protected basis. VoteRiders will not tolerate any unlawful discrimination or harassment.

TO APPLY

To apply, send a resume, cover letter and contact information as well as current or former working relationships for three references to Jobs@VoteRiders.org. Please note that references will not be contacted without your permission. Include in the subject line: your last name and Arizona Voter ID Coalition Coordinator. Applications will be accepted until the position is filled. Please include where you saw the job post or how you learned of the open position.

Posted 10/26/21 – Download as PDF

Now Hiring!

Florida Voter ID Clinics and ID Assistance Organizer (“Florida Organizer”)

OVERVIEW

VoteRiders is a nonpartisan 501(c)(3) nonprofit, focused on voter ID education and assistance. Our work raises awareness of voter ID laws and VoteRiders’ services. Our programs identify, educate and help voters in need of voter ID assistance so they can vote with confidence, knowing they cannot be turned away.

Targeted voter ID education and assistance in Florida has never been more crucial, as a new voting law passed in April 2021 risks creating further confusion about the state’s requirements for ID when voting in person and by mail. Because of this new law, as well as widespread confusion and intimidation surrounding voter ID issues more broadly, millions of Floridians may be unable to, or deterred from, casting a ballot.

VoteRiders is seeking a Florida-based Organizer to support and scale our work in the state, with a particular focus on implementing and expanding our Voter ID Clinics program. Voter ID Clinics involve placing trained VoteRiders staff or volunteers on-site (or virtually) at partnering community organizations such as shelters, community centers, food banks, and more. Ideally held on a regular basis, VoteRiders’ Voter ID Clinics offer one-on-one and fully-paid voter ID assistance to any voter who needs it — including all transportation arrangements and costs and paying the fees for the ID and underlying documents.

This is a full-time position, available ASAP, funded through December 31, 2022, with possibility for extension. The VoteRiders Florida Organizer will work in close coordination with our Florida Voter ID Coalition Coordinator (based in Orlando) and report to our National Voter ID Assistance Director.

COMPENSATION

This is a full-time position with a salary of $4,000/month, as well as healthcare benefits, paid sick leave, and paid time off per the policies outlined in VoteRiders’ employee handbook.

PRIMARY RESPONSIBILITIES

60% Partner & Volunteer Outreach and Relationship Management

Identify, establish, and maintain meaningful partnerships with local and statewide organizations to support voter ID outreach and assistance, with a focus on direct service provider organizations and community groups that are willing and able to host regular Voter ID Clinics or refer people in need of voter ID assistance and information
Train partner organization staff on the implementation of Voter ID Clinics and ensure productive and ongoing partnerships that enable VoteRiders to deliver ID assistance to the communities they serve
Recruit, train, and oversee a diverse group of VoteRiders volunteers who can support Voter ID Clinics in-person and virtually, as well as provide virtual ID assistance outside of regular Voter ID Clinic events
Promote VoteRiders tools and services widely with Voter ID Clinics partner organizations in Florida, including our Voter ID Chatbot, Voter ID Helpline, and Florida Voter ID Information wallet cards

30% Voter Engagement

Directly staff and assist voters at Voter ID Clinics as needed, providing individual voter assistance to community members

10% Reporting

Ensure timely and comprehensive reporting on established program metrics of success, including: number of partnerships established, number of volunteers recruited, number of partner staff trained, number of volunteers trained, number of Voter ID Clinics organized, number of voters assisted, number of voters otherwise educated about voter ID, and others
Track and reconcile expenses associated with the organization of Voter ID Clinics and voter ID assistance
Document stories, visually and otherwise, of voters assisted, including the steps taken to obtain an acceptable ID and capturing impact stories for posting on social and digital media as well as through traditional media coverage of Voter ID Clinics

QUALIFICATIONS

Required

Lives in (or willing to relocate to) the state of Florida, with preference for candidates based in (or willing to relocate to) one of the following cities: Jacksonville, Miami, Orlando, or Tampa Bay (relocation funds are not included)
Two years’ experience in grassroots organizing in Florida (preferred) or elsewhere in a similar role
Exceptional interpersonal skills and entrepreneurial spirit
Highly self-motivated and -directed
Strong communications skills and highly responsive
Strong affinity for voting rights, networking and building strategic partnerships ● Experience and ability to work with diverse and at-risk communities
Experience with or willingness to learn digital storytelling methods
Demonstrated ability to manage details, resourcefully solve problems and follow through with minimum direct supervision
Access to a reliable computer, internet signal, and cellphone
Strong computer skills, including Microsoft Suite, Google Suite with aptitude to learn new software and systems
Willing to travel with access to reliable transportation and insurance

Preferred/Plus

Experience with VAN
Spanish language skills
Existing relationships with Florida democracy and/or direct service organizations

EQUAL EMPLOYMENT OPPORTUNITY POLICY

TO APPLY

To apply, please send a resume, cover letter and contact information as well as current or former working relationships for three references to Jobs@VoteRiders.org. Please note that we will not contact references without your permission. Please include in the subject line: your last name and Florida Organizer. Applications will be accepted until the position is filled. Please include where you saw the job post or how you learned of the open position.

Posted 12/6/21 – Download as PDF

Now Hiring!

VoteRiders Operations and Finance Director

OVERVIEW

Founded almost 10 years ago, VoteRiders is a nonpartisan 501(c)(3) nonprofit that is focused on voter ID education and assistance. We work nationwide and in key states to raise awareness of voter ID laws, make sure voters know what ID they need to vote in their state, and provide comprehensive assistance if they need it. Our programs identify, educate and help voters with voter ID issues so they can vote with confidence, knowing they cannot be turned away.

We are seeking an experienced and highly-motivated Operations and Finance Director to help us support and scale our growing program portfolio and partnerships, as well as our nationwide staff and volunteer base. This individual will report to the Chief Executive Officer/Executive Director in implementing and closely monitoring organization-wide systems and processes, including managing financial transactions undertaken by the organization, its staff, and volunteers. The Operations and Finance Director will have significant management responsibilities across VoteRiders’ human resources, operations, and financial management policies and procedures.

This is a full-time permanent position and is available ASAP. This position has one direct report and occasional part-time direct reports, in addition to some vendor and volunteer management. This individual may be located anywhere within the United States.

COMPENSATION

This position has a salary range of $85,000- $110,000 annually, commensurate with experience, as well as healthcare benefits, paid sick leave, and paid time off per the policies outlined in VoteRiders’ Employee Handbook.

PRIMARY RESPONSIBILITIES

30% General Operations & Special Projects

Maintain and manage organizational databases and files
Monitor adherence to and design/implement updates as needed to organizational standard operating procedures
Continue the implementation of a systems and tools audit and assessment (started in early 2021), involving the improvement and replacement of select systems and management and optimization training for staff and volunteers
Manage ongoing workflow system and tool improvements, including the development and rollout of an organization-wide voter intake system and training staff/volunteers on how to use it. Pull regular reports and analyses as needed
Provide limited and as-needed IT support for staff and volunteers including research, training, and ongoing troubleshooting

30% Financial Management

Negotiate with and manage vendors and suppliers
Manage vendor pricing and ongoing costs including monthly reconciliation and reporting
Process and pay all non-HR vendor invoices
Produce monthly expense reports that align with organizational budget line-items
Track budget on an ongoing basis and update it with incurred expenses/income, including flagging any variations in line-items and overall vs projections
Produce reports as needed on expenses/budget snapshots
Produce drafts of budgets and financial reports for proposal-writing and development purposes as needed
Manage VoteRiders’ annual audited financials process, working with an external firm and the Board Audit Committee
Update VoteRiders financial policies and procedures document on an as-needed basis (building on existing draft policies)

30% Human Resources & Personnel

Manage payroll, working with payroll and workers’ comp providers; pull and provide regular reports to accountants
Manage health reimbursement program with third-party administrator; pull and provide regular reports to leadership team
Manage general HR inquiries including but not limited to pay stubs, sick days, vacation requests, health reimbursements
Work with HR vendor and HR-relevant state agencies, as occasionally needed, including but not limited to state business and nonprofit tax registration and reporting
Handle annual insurance renewals, including managing staff and volunteer auto insurance compliance
Work with leadership on organization and departmental structure with consistent, equitable hiring process including job description and salary band reviews, job posts, employee intake and departure process
Manage Employee Handbook review and acknowledgement process
Establish and manage performance review process
Encourage team morale and wellness through policies, procedures and professional development, ensuring role clarity across teams with clear, effective communication channels and representation
Research and implement a retirement planning program for employees based on Board approval

10% Expense Reconciliation

Oversee, ensure quality control, and ensure adherence to organizational policies and procedures in expense reconciliation
With Operations Assistant, train staff and volunteers on expense reconciliation and reimbursement processes and systems
Manage related systems and tool costs, ensuring that our expense reconciliation software is meeting organizational needs and providing value for money

QUALIFICATIONS

Required

Undergraduate degree with major in business, finance, management, or related field
Significant experience in similar role, including ideally at a nonprofit organization
Demonstrated ability to manage details with precise accuracy
Resourcefully solve problems and follow through with minimum direct supervision
Excellent written, verbal, and interpersonal communications skills and highly responsive
Ability to multitask, meet deadlines, and thrive in a fast-paced environment
Ability to build strong and sustainable collaborative relationships that achieve actionable results
Exceptional interpersonal skills and entrepreneurial spirit
Must believe in the value of VoteRiders and be driven by its mission
Regular and consistent access to a reliable computer, internet signal, and telephone
Strong computer skills, including Microsoft Suite, Google Suite with aptitude to learn new software and systems
Experience with Quickbooks and other accounting software

Preferred/Plus

Advanced degree in business, finance, or CPA
Experience with donation and CRM software, database platforms, WordPress, Adobe Creative Suite, and VAN
Spanish language skills

EQUAL EMPLOYMENT OPPORTUNITY POLICY

TO APPLY

To apply, send a resume, cover letter and contact information as well as current or former working relationships for three references to Jobs@VoteRiders.org. Please note that references will not be contacted without your permission. Include in the subject line: your last name and Operations and Finance Director. Applications will be accepted until the position is filled. Please include where you saw the job post or how you learned of the open position.

Posted 10/26/21 – Download as PDF

Now Hiring!

VoteRiders Wisconsin Voter ID Coalition Coordinator

OVERVIEW

VoteRiders is a nonpartisan 501(c)(3) nonprofit, focused on voter ID education and assistance. We work nationwide and in key states to raise awareness of voter ID laws, make sure voters know what ID they need to vote in their state and provide help if they need it. Our programs identify, educate and help voters in need of voter ID assistance so they can vote with confidence, knowing they cannot be turned away.

We are seeking a Wisconsin Voter ID Coalition Coordinator to continue building and increasing VoteRiders’ outreach in the state and to grow our impact ahead of the 2022 midterm elections and beyond. This individual will work closely with VoteRiders’ National Outreach Director, our National Voter ID Clinics Director, and our Chief Executive Officer/Executive Director in planning and executing the Wisconsin outreach program. The Wisconsin Voter ID Coalition Coordinator will be the main contact with state-based partners in Wisconsin, including voter engagement organizations as well as direct service providers that serve communities disproportionately impacted by voter ID laws.

This position, available ASAP, must be based in Wisconsin. The Wisconsin Voter ID Coalition Coordinator reports to our National Outreach Director.

COMPENSATION

This is a full-time position with an annual salary of $60,000/year, as well as healthcare benefits, paid sick leave, and paid time off per the policies outlined in VoteRiders’ Employee Handbook.

PRIMARY RESPONSIBILITIES

60% Partner Outreach and Relationship Management

Building on previous VoteRiders work in Wisconsin: identify, establish, and maintain meaningful partnerships with a diverse range of local organizations to support voter ID outreach and assistance, including voter engagement groups and direct service providers
Strengthen and support the coalition of organizations statewide to incorporate VoteRiders’ tools and services into their work
Craft and execute plans for Wisconsin partners to incorporate voter ID outreach, education, and assistance into their programs, including referrals of voters with ID issues to VoteRiders
Work with partner organizations to provide voter ID education, support and training as needed, implement programming, and track results
Build the capacity of partner organizations and their staff/volunteers to provide voters with the ID information and assistance they need

30% Voter and Volunteer Engagement

Proactively offer as well as respond to voter ID information and assistance needs from Wisconsin voters
Assist in the recruitment, training, and oversight of a diverse group of VoteRiders volunteers who can support VoteRiders activities in the state and virtually, including through the implementation of Voter ID Clinics

10% Reporting

Maintain and regularly update the portions of the voter-intake and partner-outreach database concerning Wisconsin
Complete weekly Wisconsin outreach reports, ensuring timely and comprehensive reporting on established program metrics of success
Track and reconcile expenses associated with the organization of program activities, Voter ID Clinics, and voter ID assistance
Document stories, visually and otherwise, of voters assisted, including the steps taken to obtain an acceptable ID and capturing impact stories for posting on social and digital media as well as through traditional media
Other special projects as needed, including assisting with overall organizational efforts and priorities on an ad-hoc basis

QUALIFICATIONS

Required

Lives in (or willing to relocate to) Wisconsin (relocation funds are not included)
At least three years’ experience in similar role, including community organizing experience
Ability to build strong and sustainable collaborative relationships that achieve actionable results
Exceptional interpersonal skills, motivation, and entrepreneurial spirit
Demonstrated ability to manage details, resourcefully solve problems and follow through with minimum direct supervision
Excellent written, verbal and interpersonal communications skills; strong communicator, precise, compelling and diplomatic
Experience and ability to work with diverse and at-risk communities
Regular and reliable access to a computer, internet signal, and cellphone
Strong computer skills, including Microsoft Suite and Google Suite with aptitude to learn new software and systems
Willing to travel with access to reliable transportation

Preferred/Plus

Spanish language skills
Experience with VAN
Existing relationships with Wisconsin democracy, direct service, and/or community organizations
Experience working within the political arena combined with experience at another not-for-profit organization
Experience with digital storytelling methods

EQUAL EMPLOYMENT OPPORTUNITY POLICY

TO APPLY

To apply, send a resume, cover letter and contact information as well as current or former working relationships for three references to Jobs@VoteRiders.org. Please note that references will not be contacted without your permission. Include in the subject line: your last name and Wisconsin Voter ID Coalition Coordinator. Applications will be accepted until the position is filled. Please include where you saw the job post or how you learned of the open position.

Posted 10/14/21 – Download as PDF